Privacy Policy
Effective date: July 20, 2026
This Privacy Policy explains how Julia Kalika LLC collects, uses, stores, and shares personal data when you visit our website, contact us, book a call, subscribe to our newsletter, purchase an offer, or participate in our coaching services.
1. Data Controller
The controller responsible for your personal data is:
Julia Kalika LLC
3833 Powerline Road, Suite 201
Fort Lauderdale, FL 33309
United States
Represented by:
Julia Billek, Authorized Member
Email: info@juliakalika.com
Phone: +49 156 7902 8555
Website: https://juliakalika.com
Julia Kalika LLC is registered in Florida, United States. The address above is the company’s business address.
2. Scope of This Privacy Policy
This Privacy Policy applies to personal data processed through:
our website;
contact and booking forms;
discovery calls;
newsletters and email communication;
contracts and payments;
coaching programs and client platforms;
social-media communication;
questionnaires, feedback forms, and testimonials.
The EU General Data Protection Regulation, or GDPR, may apply where we offer services to or process personal data concerning individuals in the European Union or European Economic Area.
Other privacy laws may apply depending on your country or state of residence.
3. Personal Data We Process
Depending on how you interact with us, we may process:
your name, email address, phone number, and social-media profile;
business, professional, and billing information;
appointment and time-zone information;
messages, inquiries, and call notes;
contracts, invoices, and payment status;
website, device, browser, IP-address, and usage data;
newsletter subscription and interaction data;
information you voluntarily provide in forms or during coaching;
photographs, videos, feedback, or testimonials where separately authorized.
You are not required to provide personal data unless it is necessary to respond to your inquiry, arrange a call, enter into a contract, process payment, or provide a service. Without the necessary information, we may be unable to provide the requested service.
4. Website Hosting, Technical Data, and Cookies
Our website is hosted through Squarespace.
When you visit the website, Squarespace and its technical service providers may process information such as:
your IP address;
browser and device information;
operating system;
date and time of access;
pages visited;
referring website;
security and error data.
This processing is necessary to display the website, maintain security, prevent misuse, and ensure reliable operation.
Where the GDPR applies, the legal basis is Art. 6(1)(f) GDPR. Our legitimate interest is operating a secure and functional website.
Our website may use cookies and similar technologies.
Strictly necessary cookies may be used to provide essential website functions and store your privacy choices. Analytics, marketing, functional, or third-party cookies are used only after consent where legally required.
Where processing is based on consent, the legal basis is Art. 6(1)(a) GDPR. You can refuse non-essential cookies or change your choices through the cookie settings on our website.
5. Contact, Social Media, and General Inquiries
When you contact us by email, telephone, Instagram, Facebook, WhatsApp, a website form, or another communication channel, we process the information you provide to respond to you and manage the communication.
Where your inquiry concerns a potential or existing contract, the legal basis is Art. 6(1)(b) GDPR.
For general professional communication, the legal basis is Art. 6(1)(f) GDPR. Our legitimate interest is responding to inquiries and maintaining professional relationships.
Social-media platforms also process data under their own responsibility and according to their own privacy policies.
Please do not send highly sensitive personal or medical information through social-media messages or ordinary email unless specifically requested.
6. Appointment Scheduling and Discovery Calls
We use Calendly to arrange discovery calls and other appointments.
When you schedule a call, we may process:
your name;
email address;
phone number, if requested;
time zone;
appointment selection;
booking date and time;
answers entered into the booking form;
technical booking information.
This data is used to arrange, confirm, prepare, and manage your appointment.
Where the GDPR applies, the legal basis is Art. 6(1)(b) GDPR because the booking concerns a requested pre-contractual or contractual interaction.
Calendly is embedded into our website. When it loads, technical data may be transmitted to Calendly. Non-essential Calendly cookies or technologies are subject to your cookie choices where consent is required.
Please do not enter diagnoses, detailed medical histories, or other unnecessary sensitive information into the booking form.
During a discovery call, we may discuss your professional situation, goals, current challenges, and whether our coaching offer is suitable for you. A discovery call does not constitute psychotherapy, medical assessment, diagnosis, or treatment.
7. Contracts, Client Platforms, and Business Administration
We use digital tools to manage contracts, client access, communication, workflows, and program materials. These may include:
PandaDoc for contracts and electronic signatures;
Ablefy for purchases, digital products, and client access;
Notion for internal organization, client-related workflows, and materials;
Depending on the service, we may process:
identification and contact details;
contract and booking information;
purchased services;
communication history;
signatures and documents;
account and platform data;
client progress and administrative notes.
Where the processing is necessary to enter into or perform a contract, the legal basis is Art. 6(1)(b) GDPR.
Where data is needed for accounting, tax, or other legal obligations, the legal basis is Art. 6(1)(c) GDPR.
Where tools are used for secure and efficient business administration, the legal basis may be Art. 6(1)(f) GDPR.
We limit the personal data entered into general organization and automation tools to what is reasonably necessary.
8. Forms and Questionnaires
We may use Google Forms, Jotform, or similar services for applications, onboarding, questionnaires, feedback, and program administration.
The data processed depends on the relevant form and may include:
contact information;
professional and business information;
goals and expectations;
scheduling preferences;
voluntary personal information;
feedback about our services.
For pre-contractual and contractual forms, the legal basis is Art. 6(1)(b) GDPR.
Where information is optional and processed based on your choice, the legal basis may be Art. 6(1)(a) GDPR.
Forms should not be used to submit unnecessary medical documents or detailed clinical information.
9. Payments and Billing
Payments may be handled through providers such as Stripe, PayPal, Klarna, Wise, or payment functions integrated into Ablefy.
Depending on your payment method, these providers may process:
name and billing details;
email address;
transaction amount;
payment method;
account or card-related information;
transaction identifiers;
verification and fraud-prevention data.
Julia Kalika LLC does not generally receive your complete credit-card details. These are normally processed directly by the payment provider.
The legal basis for processing payments is Art. 6(1)(b) GDPR.
Accounting and tax records are processed under Art. 6(1)(c) GDPR. Payment providers may also process information under their own legal obligations and privacy policies.
10. Coaching and Sensitive Personal Data
During coaching, you may voluntarily share information about your personal history, emotions, stress, relationships, work, well-being, or other private circumstances.
Some information may qualify as sensitive or special-category personal data, particularly where it concerns physical or mental health.
Where Art. 9 GDPR applies, sensitive data is processed only where an additional lawful basis exists. This may include your separate explicit consent under Art. 9(2)(a) GDPR.
This Privacy Policy does not itself constitute explicit consent. Where required, consent will be requested separately.
Coaching information is treated confidentially and is only disclosed:
to service providers needed to deliver the agreed service;
where you have authorized the disclosure;
where disclosure is legally required;
where necessary to establish, exercise, or defend legal claims;
where another legally recognized basis applies in an emergency.
You may withdraw consent with effect for the future. This does not affect processing that lawfully occurred before withdrawal. Withdrawal may affect our ability to continue providing individualized coaching.
Our services constitute coaching and consulting. They do not replace psychotherapy, medical or psychotherapeutic diagnosis, or medical treatment.
11. Newsletter and Email Marketing
We use MailerLite to manage newsletter subscriptions and send email communication.
When you subscribe, we may process:
your email address;
your name, if provided;
registration and confirmation time;
IP address;
proof of consent;
delivery, opening, and link-interaction data where enabled and legally permitted.
The legal basis for sending newsletters is your consent under Art. 6(1)(a) GDPR.
You can unsubscribe at any time through the link included in each newsletter or by contacting info@juliakalika.com.
We may retain limited information about your subscription and withdrawal where necessary to demonstrate compliance with consent requirements.
12. Videos, Social Media, Analytics, and Marketing
Our website may contain embedded YouTube videos or other third-party content.
When third-party content is activated, the provider may receive your IP address, device information, information about the page visited, and cookie or usage data.
Where consent is required, embedded content, analytics, advertising pixels, and conversion-tracking technologies are activated only after you have consented. The legal basis is Art. 6(1)(a) GDPR.
We may use Meta platforms, including Instagram and Facebook, for communication, audience insights, advertising, and conversion measurement. Meta may process data independently under its own privacy terms.
You can withdraw or change your consent through the website’s cookie settings.
13. Testimonials, Photographs, and Success Stories
We publish identifiable testimonials, photographs, videos, feedback, or success stories only where we have an appropriate legal basis.
Where publication is based on consent, the legal basis is Art. 6(1)(a) GDPR.
Where the content reveals sensitive personal information, separate explicit consent may also be required under Art. 9(2)(a) GDPR.
You may withdraw consent with effect for the future by contacting info@juliakalika.com.
We do not publish confidential coaching information without authorization.
14. Service Providers and Data Recipients
We share personal data only where necessary and legally permitted.
Recipients may include providers of:
website hosting and technical infrastructure;
scheduling and video-conferencing services;
email and newsletter services;
client, course, and sales platforms;
forms and questionnaires;
digital contracts and signatures;
payment and financial services;
customer-relationship, workflow, and automation tools;
cloud storage and business organization;
accounting, tax, legal, insurance, and professional advisory services.
Where providers process data on our behalf, appropriate data-processing agreements are used where required.
Some providers also process data as independent controllers for their own security, compliance, billing, or regulatory purposes.
15. International Data Transfers
Julia Kalika LLC is established in the United States. Personal data may therefore be processed in or accessed from the United States.
Our service providers and their subprocessors may also process personal data in countries outside your country of residence, including outside the European Economic Area, the United Kingdom, or Switzerland.
Where required, international transfers are based on an approved legal mechanism, such as:
an adequacy decision;
the EU-US Data Privacy Framework or corresponding UK or Swiss extensions, where applicable;
the European Commission’s Standard Contractual Clauses;
the UK International Data Transfer Addendum;
another legally recognized safeguard or exception.
You may contact us for further information about the safeguards used for a particular transfer.
16. Data Retention
We retain personal data only for as long as necessary for the relevant purpose or as required by law.
In general:
website and security data is retained only as long as necessary for technical operation and security;
inquiry and discovery-call data is retained until the inquiry is resolved and for a reasonable follow-up period;
client and contract data is retained for the duration of the relationship and afterward where required for accounting, tax, legal-defense, or limitation purposes;
billing and transaction records are retained for applicable statutory periods;
newsletter data is retained until you unsubscribe or withdraw consent, subject to limited evidence of consent;
coaching information is retained only as long as necessary for service delivery, continuity, legal obligations, or legal claims;
testimonial consent records may be retained as evidence of authorization.
When information is no longer required, it is deleted, anonymized, or restricted unless continued retention is required by law.
17. Data Security
We use reasonable technical and organizational measures designed to protect personal data against unauthorized access, loss, alteration, misuse, or disclosure.
No online system can be guaranteed to be completely secure. Please avoid sending highly sensitive data through unsecured communication channels.
18. Your Privacy Rights
Depending on the laws that apply to you, you may have the right to:
request access to your personal data;
correct inaccurate or incomplete data;
request deletion;
restrict processing;
receive certain data in a portable format;
object to processing based on legitimate interests;
object to direct marketing at any time;
withdraw consent with effect for the future;
lodge a complaint with a competent privacy or data-protection authority.
These rights may be subject to legal conditions and exceptions.
Where the GDPR applies, you may lodge a complaint with a supervisory authority in the EU or EEA country of your habitual residence, place of work, or the place of the alleged infringement.
To exercise your rights, contact:
We may request reasonable information to verify your identity.
19. US Privacy Information
Depending on your state of residence and whether the relevant statutory thresholds apply, you may have additional rights under US state privacy laws.
Julia Kalika LLC does not sell personal data in exchange for money.
Where applicable law defines certain advertising-related disclosures as a sale or sharing of personal data, we will provide the legally required consent or opt-out options.
Requests may be submitted to info@juliakalika.com.
20. Changes to This Privacy Policy
We may update this Privacy Policy when our services, technologies, legal obligations, or data-processing practices change.
The current version will be published on this website with its effective date.
21. Contact
For questions about this Privacy Policy or the processing of your personal data, contact:
Julia Kalika LLC
3833 Powerline Road, Suite 201
Fort Lauderdale, FL 33309
United States
Email: info@juliakalika.com
Phone: +49 156 7902 8555